NYC-SRD- Corporate or Litigation Program Paralegal
This job posting uniquely represents both the Program Paralegals in our litigation and corporate
departments. While many of the essential capabilities and responsibilities are the same, the essential
functions differ and should be reviewed carefully. Upon formally applying you will be asked to
indicate if you are interested in a litigation or corporate position, or if you are open to either practice
area. If you indicate you are open to either practice area you will be matched based on hiring needs.
Please note the expected start date for this role is June/July 2019.
ESSENTIAL CAPABILITIES:
- Able to maintain strict confidentiality of the firm's internal and personnel affairs and client information. Understands ethics of position including ethical rules in regards to confidentiality, billing, and client representation and advocacy.
- Able to interact effectively and professionally with clients and all levels of personnel,including attorneys, co-workers, management and support staff.
- Able to be a proactive, self-starter who understands the details within a much larger context.
- Able to own professional development by seeking out feedback and learning new skills.
- Ability to embrace new processes and incorporate new technology to meet client demands as they evolve.
- Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks.
- Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
- Able to plan, organize and complete multiple related activities.
- Ability to influence at all levels of the organization.
- Able to problem solve and work with minimal supervision.
- Able to anticipate problems and issues and exercise independent judgment for resolution.
- Must deliver high quality work product and display ownership, having the ability to follow up and follow through.
- Must possess the ability to work independently, as well as on teams, in a fast-paced environment.
- Able to effectively work in a multi-office environment and a culturally and educationally diverse environment.
- Some lifting of boxes up to 20 pounds.
- Flexibility to travel on short notice and work overtime as needed.
ESSENTIAL FUNCTIONS:
LITIGATION PARALEGALS
Tracks, maintains and helps to coordinate
paper and electronic document collections,
reviews and productions.
Understands and utilizes rudimentary e-
discovery and computer forensic concepts,
such as, preservation of data and chain of
custody.
Implements and maintains organizational
systems for discovery phase of litigation,
including, but not limited to, document
collection review and production tracking
logs, privilege logs, deposition material, and
exhibit logs.
Assembles and provides quality check on
exhibits and appendices for court filings
and/or hearings, depositions and trials.
Utilizes Adobe to assist and prepare e-binders
and hard copy binders for case team.
Creates, implements and maintains case file
and workroom organizational systems.
Prepares for and attends depositions, hearings,
trials and arbitrations.
Understands database concepts and
terminology. Assists with and helps to
coordinate litigation support projects through
utilization of document databases such as
Relativity (web repository or in-house) and
Case Notebook.
Analyzes and reviews various documents as
required by lawyers. Prepares documents,
such as statistical charts and graphs.
Performs litigation due diligence searches,
obtains docket sheets and other court papers
utilizing electronic tools such as Courtlink and
PACER. Utilizes legal research software such
as Westlaw and Lexis/Nexis for case retrieval
and citation reference.
CORPORATE PARALEGALS
Track and maintain client files, including
corporate minute books, board books and
stock records. Calendar and maintain
deadline-driven documents and filings.
Prepare and file various forms with the IRS
and other state taxing authorities.
Draft and process legal response letters in
connection with audit requests in compliance
with established firm policy and procedure.
Assist in the preparation and drafting of
corporate documents, including but not limited
to stock certificates, option agreements, and
financing statements as needed.
Assist with due diligence review of materials
and retrieval of publicly available documents
from state officials for corporate transactions
or when requested.
Perform public searches, including federal and
state lien searches, financing statement, and
secretary of state records and prepare charts or
summaries to illustrate results.
Assist with filings to and searches of Federal
and state Agencies, including U.S. Securities
and Exchange Commission; Secretary of
States sites, and others.
Coordinate and participate in the review of
printer proofs (proofreading).
Assist with the organization and maintenance
of corporate closing and data rooms, whether
physical or electronic.
Assist in post closing activities and deliveries,
including closing binder preparation and
distribution, and with other corporate
document distributions.
RESPONSIBILITIES:
- Performs other work-related duties as assigned by the Paralegal Managers, Paralegal Supervisors and Paralegal Coordinators.
- Complies with department and firm administrative procedures, policies and best practices.
- General working knowledge of Microsoft office programs including MS Word and Excel needed. Prior experience utilizing Adobe Acrobat a plus.
- Responsible for billing a minimum of 1600 hours of client-related projects and other credited work.
- Communicates, corresponds and interacts with clients and outside entities, such as government agencies, expert witnesses, corporations and other law firms to gather information or data.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
- The successful candidate will have a bachelor’s degree from a top-ranked institution. The position will involve significant contact with lawyers and paralegals at the Firm and requires strong interpersonal and communication skills. The candidate must be a demonstrated self-starter who is both highly organized and a team player.
WORKING CONDITIONS:
Normal office environment. Incumbent is expected to work the hours necessary to fulfill the
responsibilities of the position. The above is intended to describe the general content of and
requirements for the performance of this job. It is not to be construed as an exhaustive statement of
all essential functions, responsibilities or requirements
NOTE: Candidates are eligible to interview for this position at Skidmore Recruitment Day in New York City, on March 22, 2019. This event is for Skidmore Seniors.