Spring 2019 HUMAN RESOURCE INTERNSHIP
Purpose: To learn how to conduct recruitment efforts for vacant positions in the agency following all State and Federal laws, policies and procedures. To have a basic understanding of the AIM's organizational structure and Person-Centered philosophy. To assist with the daily operation of the Human Resource Department, providing both administrative and clerical support.
Status: Non-Exempt
Responsible To: Director of Human Resources/Designee
Qualifications:
* Bachelor Degree in related field OR High School Diploma and 1 year experience in Human Resources and/or Recruiting.
* Learn how to recruit for all vacant positions within the Agency including advertising and presenting Agency information at career fairs in a professional manner.
* Learn how to conduct the hiring process for Direct Support positions, and additional positions upon request, including: review of applications, phone interviews, in-person interviews of potential candidates, employment verification processing, application review with supervisor, hiring, and scheduling of all pre-employment processes..
* Work with staff to ensure proper and timely communication with applicable parties regarding new hire status and work eligibility.
* Review the processes for background checks and child registry, ensuring confidentiality of the information.
* Learn procedure for personnel file check lists and orientation files are complete and accurate
* Valid NYS Driver’s License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.
* Strong organizational skills with a keen ability to prioritize and multi-task.
* Ability to adhere to and meet deadlines.
* Well developed team skills, unquestioned integrity, and the experience, confidence and presence to effectively handle interpersonal relationships and sensitive HR issues.
* Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers.
* Speaks clearly in positive or negative situations, and demonstrates group presentation skills.
* Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
* Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
* Adapts to changes in the work environment, manages competing demands, and is able to deal with frequent change, delays or unexpected events.
* Proficiency in Microsoft Word and Excel.
Physical/Cognitive Requirements
* Sitting for extended periods of time.
* Use of computer for extended periods of time.
* Ability to remain calm in stressful or demanding situations.
* Ability to perform multiple tasks.
* Bending, reaching, pushing, pulling in the course of filing and setting up Job Fairs. Must be able to lift a minimum of 50 pounds.
* Adherence to Agency attendance policy.
Essential Functions:
* To use the Paylocity systems in accordance with State and Federal laws.
* Assists in answering employee requests and questions as requested.
* Runs reports from employee database as requested.
* Files papers and documents into appropriate employee files in a timely manner; performs paper and system audits as necessary.
* Enters data into the HR Database(s), ensuring the accuracy of information. Is responsible for the employment I-9 files, ensuring compliance, monitoring and updating of I-9 Employment Eligibility Verification. Maintains current and accurate I-9 books.
* Visits college campuses in an effort to develop relationships with appropriate personnel to enhance possible recruitment.
* Works with all Department Directors and Program Directors to assist in recruitment for positions as requested.
* Types and sends correspondence as necessary and within given timeframe.
* Assists in maintaining the Drivers’ License expiration database, sending out correspondence as needed.
* Maintains all employee and applicant documentation as dictated by governing agencies.
* Schedules meetings and interviews as requested by supervisor.
* Assists the Director of HR with various research projects and/or special projects.
* Assists in ensuring department filing is done accurately and timely.
* Conducts monthly, quarterly and annual peer audits, as requested.
* Assists in the administration of the compensation, benefit and wellness programs of the Agency.
* Accurately interprets and administers legal mandates, policies, procedures and regulations.
* Attends Human Resource related Conferences/training as available or necessary.
* Any and all other related duties as assigned/requested by supervisor.